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HLVFA ANNUAL GENERAL MEETING MINUTES
AUGUST 21, 2011
1) The meeting was called to order by chairperson Peter Thomson and the meeting adopted the agenda. (Ostroff/Sebastian)
2) The minutes of the 2010 AGM were adopted as circulated. (McGaw/Lees )
3) Reports:
a) Poker Paddle and Picnic Committee (Peter Thomson]
Over 100 people attended the picnic this year and 52 took part in the poker paddle. The day was a financial success and fun too. We netted $1100. Thanks were expressed to Donna Rantamaa for the poker paddle and to the firefighters for their set-up work and to the organizing committee that was much larger this year. Don and Jean Reynolds, Yvette Sebastien, Teri Sobo, Heather Thomson, Fran and Bob Campbell, June Clarke, Helen Kellington and Bev McWilliams were the other committee members
b) Treasurer {Tim Wasilieff)
Tim reported that this past year our expenditures again exceed revenues but our reserves are more than sufficient to see us through. Overall we're still in good financial shape if we're careful. McGaw/Ostroff -That the financial report be adopted as circulated. Carried
c) Membership (Teri Sobo)
Teri reported that four years ago when she took over membership there were 64 members and as of Aug. 21 there are 86. Our goal is to have 100 members and Tim Wasilieff has volunteered to cold phone about a dozen residents with whom we've had no previous contact.
d) Chiefs
In the absence of the Chiefs, their report was read to the members present.
This year's wet spring and summer has resulted in a quiet fire season. We responded to two call outs this year-both hydro line related. One was a tree that had ignited after falling on a wire; the other, a transformer that had shorted out.
A lot of volunteer hours have been put towards finishing up the hall.
The Provincial grant has given us the opportunity to purchase much needed tools, equipment, and building supplies along with a set of eight new cylinders for our air packs.
Don Ungless, a captain with the Port Moody Fire Department, has helped with the training of our volunteers in their use. Don has also acquired three nozzles and valves that were donated to us from his fire department-much appreciated!
In January, our firefighters burned two large machine piled heaps of logging debris on a property on the north side of Hawkins Lake and the very pleased property owner gave us a very sizeable donation in appreciation.
Thanks to those who have been coming out to practices and to the ones who step up to help with snow and garbage removal, recycling, cutting grass and painting, and finally, thanks to the Duttons and Dixons who provide coffee and eats for Saturday morning practices.
e) Directors, {Peter Thomson)
Peter reported that last year we reached 100 members sometime in the late fall. This year we hope to equal or better that before summer ends.
Membership dues cover 70% of operating costs. If we could get that up towards 80% we'd be able to start a contingency account for emergent needs. He does not think the answer is to hold big fundraisers. He thinks, rather, that the answer lies in increasing the membership. In this fire protection area there seems to be over 50 seasonal and full time families who are largely unaware that they benefit from our protection. Some are aware but they are so far non -joiners. A few residents really cannot afford the fee.
If members would all ask their neighbours to join, we could easily break past the 100 level.
The question of people's ability to pay was discussed and the following motion was made:
That the Directors be authorized to recognize payment in kind for membership fees. (Ostroff/Wasilieff) Carried.
It was also suggested that some sort of permanent signs with HLVFA member information be posted at the mailboxes, the share shed and at the fire hall.
4) Annual Dues.
Moved, Wasilieff/Sobo. - That the annual dues continue at $40.00. Carried.
5a) Election of Board of Directors for 2011-2012 (Harvey Ostroff chaired this portion)
By resolution of the meeting, Marilyn Hamilton, Helen Kellington, Phil Kline, Ray Mattick, Teri Sobo, Peter Thomson and Tim Wasilieff were acclaimed as Directors for 2010-2011.(Campbell/Sebastian)
5b) Election of Picnic Committee Chairperson
Helen Kellington volunteered and was acclaimed by the meeting. (Sobo/Kline)
6) New Business
a) That the HLVFA thank Greg and Leona Hurrell for their many years of service running the bottle and can recycling program and that an appropriate gift be presented to them. (Kline/Sobo) Carried
b) That the Directors look into purchasing decals that could be applied to our address signs advertising that the resident is an HLVFA member. (Ostroff/Rolson) Carried.
7) Announcements
Maureen Wasilieff told about the sealcoating petition for the Eagle Creek road from Bradley Creek to Canim - Hendrix Road and several members signed.
With no further business, the meeting was adjourned. (Kellington/Rolson)
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